Before one can answer the question “what is project management” it pays first to know what the project really is. This is an excellent initial step before you dig deep into project management.
The project is temporary, but it has defined beginning and ending and also includes defined resources and scope. Every project is unique but not entirely a routine operation but with specific sets of operation specially designed to accomplish a singular goal. So, project teams usually include individuals who do not often work together and sometimes from different organizations and multiple geographies. Projects must be managed expertly so that on budget and on time quality results are delivered. This is where project management comes in.
What is Project Management?
Project management pertains to set of essential activities that include planning, initiating, executing, controlling and closing the project. This is considered a discipline is providing techniques, discipline, tools, and principles to help individuals finish tasks within the available budget and on time.
The vital pillar of support and strength which holds up entire project is the group or team of highly productive individuals who are entirely devoted to the project and make an all-out effort in order to get the job done in an efficient and timely fashion.
Project management is comprised of specific interlinking processes, and these processes are defined as a series of actions carried out by a team working towards the same objectives or goals.
What are the Different Types of Project Management Processes?
Aside from dealing with the question “what is project management?” many are surely thinking about the different processes of project management. According to Project Management Body of Knowledge also known as the PMBOK Guide, a comprehensive and standard guidebook for project managers worldwide, there are actually five processes involved. These are:
Initiating- a process that includes recognizing the beginning of phase or project and that one phase continues to the next one. The initiation process tends to keep the team focused on business, or this halts the project if in case it fails to fulfill all preferences and needs.
Planning-this creates workable schemes that include clearly defined cost estimates, defined activities, resource planning and schedule development.
Executing-this is carrying out processes followed by the distribution of regular information as well as team development.
Monitoring & Controlling-this process involved controlling the quality of the project results, monitoring and observing necessary changes and making the needed adjustments to the projects.
Closing-collecting all essential data to make sure that projects are completed.
Project management processes do not really follow a fix or chronological patterns. Both in life and in business, certain things can inevitably go out of hand, and at times, these are hard to control. It is for this reason that processes often overlap across different phases of projects and become dependent on each other.
How Project Management Should Assist or Help You
Effective and good project management helps you:
- Become predictable
- Save more time, effort and cost
- Resolve issues easily and more quickly
- Avoid bad projects
- Encourage more effective and better communication
- Improve the productivity of the team
- Become more focused on project development
- Increase the chance of expanding services
- Upscale the level of efficiency in terms of service delivery
In order for projects to be successfully and effectively completed, good project management should be practiced.