What Is Project Management?

what is project management | insidetheapolloproject

Before one can answer the question “what is project management” it pays first to know what the project really is. This is an excellent initial step before you dig deep into project management.

The project is temporary, but it has defined beginning and ending and also includes defined resources and scope. Every project is unique but not entirely a routine operation but with specific sets of operation specially designed to accomplish a singular goal. So, project teams usually include individuals who do not often work together and sometimes from different organizations and multiple geographies. Projects must be managed expertly so that on budget and on time quality results are delivered. This is where project management comes in.

What is Project Management?

Project management pertains to set of essential activities that include planning, initiating, executing, controlling and closing the project. This is considered a discipline is providing techniques, discipline, tools, and principles to help individuals finish tasks within the available budget and on time.

The vital pillar of support and strength which holds up entire project is the group or team of highly productive individuals who are entirely devoted to the project and make an all-out effort in order to get the job done in an efficient and timely fashion.
Project management is comprised of specific interlinking processes, and these processes are defined as a series of actions carried out by a team working towards the same objectives or goals.

What are the Different Types of Project Management Processes?

Aside from dealing with the question “what is project management?” many are surely thinking about the different processes of project management. According to Project Management Body of Knowledge also known as the PMBOK Guide, a comprehensive and standard guidebook for project managers worldwide, there are actually five processes involved. These are:

Initiating- a process that includes recognizing the beginning of phase or project and that one phase continues to the next one. The initiation process tends to keep the team focused on business, or this halts the project if in case it fails to fulfill all preferences and needs.

Planning-this creates workable schemes that include clearly defined cost estimates, defined activities, resource planning and schedule development.

Executing-this is carrying out processes followed by the distribution of regular information as well as team development.
Monitoring & Controlling-this process involved controlling the quality of the project results, monitoring and observing necessary changes and making the needed adjustments to the projects.

Closing-collecting all essential data to make sure that projects are completed.

Project management processes do not really follow a fix or chronological patterns. Both in life and in business, certain things can inevitably go out of hand, and at times, these are hard to control. It is for this reason that processes often overlap across different phases of projects and become dependent on each other.

How Project Management Should Assist or Help You

Effective and good project management helps you:

    • Become predictable
    • Save more time, effort and cost
    • Resolve issues easily and more quickly
    • Avoid bad projects
    • Encourage more effective and better communication
    • Improve the productivity of the team
    • Become more focused on project development
    • Increase the chance of expanding services
    • Upscale the level of efficiency in terms of service delivery

In order for projects to be successfully and effectively completed, good project management should be practiced.

Project Management Success

Nail Down Project Details

Before you ever begin the undertaking, ensure that it depends on a strong establishment and that you have the up front investment from every single key partner. Comprehend their interests and desires and know about how they will decide if the undertaking is effective. You will likewise need to guarantee that the task extension is particularly distinguished, including the parts and obligations of the different venture colleagues. Build up the venture design and confirm that the objectives of the key components are obviously characterized and firmly adjusted. You ought to likewise build up quantifiable and trackable achievement criteria, including achieving undertakings on plan, accomplishing spending targets, affirming item usefulness is palatable to the client, and guaranteeing government and additionally industry controls are met. Deal with every one of the points of interest to lay the preparation for your venture’s prosperity.

Tip 2: Identify Project and Team Requirements

When you have a solid arrangement set up, you can begin executing it by gathering a viable venture group. As noted in an article discharged by ITToolkit.com, “The task group is a working unit of individual parts, sharing a shared objective, accomplished through the organized use of consolidated aptitudes.” The article likewise expresses that, “The initial step to group achievement starts with beginning association: to amass and compose accessible assets equipped for cooperating all in all through the combination of individual abilities, gifts, and identities.” As a venture director, you’ll have to adjust those aptitudes, gifts and identities with the fitting undertaking needs. Ensure that every individual taking a shot at the venture is clear about their assignment and what they are giving upon finish.

Tip 3: Be the Project Leader

A key part in venture administration is the undertaking pioneer. In this position, you should develop great and positive group flow and go about as a mentor and additionally guide to all colleagues. You will likewise be the pioneer with regards to getting contribution from the venture group and real partners, and also getting their up front investment. As a venture pioneer, you are basically the chief of the ship. That implies you should learn the harsh waters that might be ahead. Furthermore, you should rouse your group to finish you the violent occasions, and also the quiet occasions. On the off chance that you don’t have successful administration abilities, you will most likely be unable to beat the difficulties confronting your undertaking. Take control and lead your group to progress.

Tip 4: Define Critical Project Milestones

Recognize vital turning points all through the task. You can give an existence cycle of the venture by including the four primary stages: inception, arranging, execution, and conclusion. Play out a genuine assessment toward the finish of each stage. Try to analyze each deliverable. From parts of the item to the specialized reports to the undertaking design, you will require the majority of the components required to guarantee the item is meeting the venture details. The item should be lined up with the quality your clients are anticipating. These turning points won’t just assist you with eliminating venture hazard and screen venture change, yet will likewise aware you of any proceeding with issues and guarantee that each piece is accurately finished.

Tip 5: Keep the Communication Lines Open

A standout amongst the most basic strides in the task administration process is to guarantee that the correspondence lines are open. As the venture supervisor, you should be the administrator of this interchanges framework. Keep an interchanges design and stay with it. All through the whole venture, correspondence ought to be reliable, open, genuine and clear. Ensure you stay in contact with every single key partner and colleagues amid the task procedure. Guarantee that everybody has the data important to settle on choices and continue with the undertaking. You can likewise keep everybody in agreement by making status reports in light of the venture data and updates.

Tip 6: Attain Pertinent Documentation

From the commencement of the undertaking to the points of reference en route, you ought to have documentation marked by the partners. An ongoing ConnectITNews.com article prescribed to “Ensure all documentation is in-accordance with your undertaking administration procedure of decision to guarantee your venture group is shrouded as far as expectations, and desires.” Even with the best task administration forms set up, it is a rare occurrence a venture is finished on time and inside spending plan, so you should have the fitting documentation prepared for the partners and plan for any unexpected occasions. In any case, you would prefer not to overcomplicate the venture administration process with an excessive amount of documentation that doesn’t increase the value of the undertaking.

Tip 7: Manage Project Risks

There can be a hazard whenever amid the undertaking. Your venture administration involvement with comparable undertakings can help direct you so you might have the capacity to anticipate when chance is unavoidable and when restorative move should be made. By having open correspondence, you ought to have the capacity to comprehend what, assuming any, dangers are drawing nearer and oversee them before they escape hand. You should distinguish and control venture chances before they control you. Since a hazard is just a potential issue, you need to deal with it before it turns into a real issue. As a standout amongst the most basic accepted procedures in the venture administration process, chance administration is fundamental to extend achievement.

Tip 8: Avoid Scope Creep

Overseeing degree sneak in venture administration is another fundamental component to extend achievement. Albeit some change is inescapable in any undertaking circumstance, you will need to shield your venture from crawling into bedlam. By and large, scope crawl happens when new components are added to a task that is as of now been affirmed, yet no thought is given to expanding the monetary allowance, adding more opportunity to the calendar and additionally adding more assets to make up for the reexamined venture. In the event that the task’s extension needs to be returned to, you can take an interest in the rescoping procedure. Make a point to have the correct documentation and have all partners approve these progressions previously continuing.